How To Move A Land Deal Over To The House Deal Section and Vice Versa

Sometimes the County may have indexed a property incorrectly in the list landowners that you obtained and initially uploaded into the Investment Dominator, or a person builds a home on a lot after you get the data from the County. In these scenarios, you will need to move that improperly indexed record from the ‘Land Deals‘ section over to the ‘House Deals‘ section so that it can be properly processed as a house deal (which has a completely different process than the land area).

  • To move the record over you simply look up the record under the ‘Land Deals‘ section and click on the ‘Edit‘ option next to it.
  • Under the ‘Property Information‘ section select ‘House‘ from the dropdown menu called ‘Property Type‘.

    NOTE: Selecting ‘Mobile Home‘, or ‘Commercial Property‘ will also move this record to the ‘House Deals‘ section.
  • Click the ‘Update Record‘ button to save the changes and move the record from the ‘Land Deals‘ tab over to the ‘House Deals‘ tab.

House Record Options

Record Options are tools that you can use to perform functions on a particular record. For example, the Investment Dominator has built-in calculators, generators, maps and more and these are called ‘Record Options‘ in the system.

Record Options are indicated with a menu icon that looks like this: and if you hover over that icon you can access the ‘Options’ or tools available to you for that specific records.

Options include:

  • Generate Documents
  • New Offer Request
  • Set Property Location
  • Market Research
    • Realtor.com
    • Trulia.com
    • Zillow.com
    • Redfin.com
  • View On Map
  • Generate Listing
  • Generate Ad
  • Payment Calculator

Options Are Attached To Record Statuses

Record Options are attached to record Statuses. This means that as a property record moves from Status to Status the Record Options for that record change based on that update.

Default Setup For House Records

The built-in House Statuses are configured with the following Record Options:

  • Prospect
    • Generate Documents
  • Mailed Letter 1
    • Generate Documents
    • New Offer Request
  • Mailed Letter 1 – Neutral
    • Generate Documents
    • New Offer Request
  • Mailed Postcard
    • Generate Documents
    • New Offer Request
  • Mailed Letter 2
    • Generate Documents
    • New Offer Request
  • Pending Preliminary Research
    • Set Property Location
    • View On Map
    • Market Research
      • Realtor.com
      • Trulia.com
      • Zillow.com
      • Redfin.com
    • Calculate Offer/ Option Amount
    • Generate Documents
  • Generate Offer/ Meet With Seller
    • Set Property Location (Coming soon)
    • View On Map
    • Market Research
      • Realtor.com
      • Trulia.com
      • Zillow.com
      • Redfin.com
    • Calculate Offer/ Option Amount
    • Generate Documents
  • Open Escrow
    • Market Research
      • Realtor.com
      • Trulia.com
      • Zillow.com
      • Redfin.com
    • View On Map
    • Generate Listing
    • Generate Ad
  • Found Buyer – Update Escrow
    • Market Research
      • Realtor.com
      • Trulia.com
      • Zillow.com
      • Redfin.com
    • View On Map
    • Generate Listing
    • Generate Ad
  • TRANSACTION COMPLETE
    • Generate Documents
  • SOLD
    • Generate Documents
  • PURCHASED
    • Generate Documents
    • Market Research
      • Realtor.com
      • Trulia.com
      • Zillow.com
      • Redfin.com
    • View On Map
    • Generate Listing
    • Generate Ad
  • OFFER REJECTED – Follow Up
    • Generate Documents
  • SKIP TRACE
    • Generate Documents

Attach Record Options To Custom Statuses

You can attach any Record Option to a Custom Status that you create in the system.

How To Setup A Direct Mail Campaign With LPGLetters.com

The two mail houses we recommend at this time are LPGletters.com or LPGmailer.com both of which are full-service mailing services that print, fold, stuff, stamp and mail your letters out on your behalf. There are many similar services out there, but these have a lot of options that work well with our direct mail campaigns to the owners.

STEP 1: How To Generate A Mailing List For The Mail House

  • Log into your Investment Dominator Admin Console and navigate to either the ‘Land Deals‘ or ‘House Deals‘ section depending on what type of properties you will be working with.
  • Click on the link at the top right of the page called ‘Campaigns‘.

  • Next to the campaign you want to generate you will notice a drop down called ‘Generate Documents’. Clicking this will show you the avaiable formats avaiable.  We will be using ITI Direct Templates, but if at any time you need template documents you can customize just click the ‘Other’ option. 
  • Once you click on the ‘ITI Direct Templates’ you will see the pdfs which you can download individually as well as the CSV file. Alternatively you can download a zip folder which contains all these documents. 


     You will need to upload these files as well to your ITI Direct Mail order ticket (discussed later in step 2).

    NOTE: At this point, you should have three files saved on your local machine that look like this:
    NOTE: That your template files are formatted in a particular manner and that they only contain 1 sample envelope and 1 sample letter (meaning iti Direct Mail performs the mail merge on their end):

 

STEP 2: Create Your Order With The Mail House

  1. Open a new browser tab and navigate to LPGletters.com

    Fill out the form on the right side of the screen get started. Most options are preselected for you however you need to update the ‘Quantity‘ field with the number of the recipient in your mailing. 

    PRO TIP: If you have the budget, Jack recommends the following options when you place your order with the Mail House:

    • Envelope type:  ‘#24b White Linen Envelopes’
    • Postage Class: ‘1st Class Presort’ for your first mailing (because speed is of the essence)
    • Turnaround Time: ‘2-Day Turnaround’ for your first mailing (because speed is of the essence)

    If you have a limited budget you can use the following settings to reduce your mailing cost (this will, however, also increase the time it takes for you to see results): 

    NOTE: That’s 57 cents per letter! (Order must have a quantity over 700 letters and include the options in the screenshot above to get this discount rate and the timeline is extended to about 3 weeks using these options). 

    Compare this price with the cost of supplies to print/fold/stuff/stamp the mailers yourself at home, you are looking at $0.68 per mailer (not including your time).

  2. When you are done adjusting the settings of your order click the green ‘ADD TO CART‘ button to continue.
  3. Review your order then click the red ‘CHECKOUT‘ button to continue.
  4. At this point, you can either log in with your account or click the ‘CONTINUE‘ button under the ‘New Customer Checkout‘ section to create a new account.
  5. After you create a new account you will need to enter your payment details to process the order.
  6. The mail house requires that you send them both your letter template and envelope template to them as a .pdf file and it needs to be formatted using their merge field format. For this, you need to upload the .csv file, letter, and envelope template that you generated in STEP 1 above. These three files are attached to the order ticket.

STEP 3: Updating The Records In The Investment Dominator After The Mail Has Been Sent

Once iti Direct Mail has confirmed that the letters have been mailed you will want to update the status of your prospects to a mailed status.

  1. Log back into your Investment Dominator Admin Console and click on either the ‘Land Deals‘ or ‘House Deals‘ tab then on the ‘Campaigns‘ link at the top right of the page.
  2. Then click on the ‘Bulk Update Records‘ button to move all these prospects into the next Status.

How to Import your List (for House Investing)

The value of the Investment Dominator is truly seen once you start importing records and generating mailings. So how can you import your list when investing in houses?

Once inside the ‘House Deals’ side of the Investment Dominator CRM, click on the link that says ‘Import’

houseimp

STEP 1 – File Format

To avoid any problems uploading your list, we STRONGLY suggest that you first download the “Sample List” provided in Step 1 of the import process.

2016-09-19_1032

The formatting of this sample file is exactly what the Investment System requires, so the best practice is to simply add your contact records to the sample list. Be sure there are no excess spaces in the cells of the file as this may cause issues with the import.

As in the case of the sample file your import file must be saved as a comma delimited file or .csv file.

Required Fields

Your import .csv file must include the following required fields of information.

Required? Field Name  Value
 YES Type Must be set to either Individual or Company no other values will be accepted.
YES IF… the Type field is set to “Individual” for that record. First Name Typically this is the first name of the owner, or a care of contact, or if there are multiple owners on title just select one. NOTE: This value will be inserted into the Caller’s First Name field in the system. 

Format: Text
Character Limit: 40

YES IF… the Type field is set to “Individual” for that record. Last Name Typically this is the last name of the owner, or a care of contact, or if there are multiple owners on title just select one. NOTE: This value will be inserted into the Caller’s First Name field in the system. 

Format: Text
Character Limit: 40

NO Owner’s First Name First name of the owner. NOTE: This name will be printed on the offer agreement. 

Format: Text
Character Limit: 40

NO Owner’s Last Name Last name of the owner. NOTE: This name will be printed on the offer agreement. 

Format: Text
Character Limit: 40

NO 2nd Owner’s First Name First name of the 2nd owner. NOTE: This name will be printed on the offer agreement. 

Format: Text
Character Limit: 40

NO 2nd Owner’s Last Name Last name of the 2nd owner. NOTE: This name will be printed on the offer agreement. 

Format: Text
Character Limit: 40

NO 3rd Owner’s First Name First name of the 3rd owner. NOTE: This name will be printed on the offer agreement. 

Format: Text
Character Limit: 50

NO 3rd Owner’s Last Name Last name of the 3rd owner. NOTE: This name will be printed on the offer agreement. 

Format: Text
Character Limit: 50

NO 4th Owner’s First Name First name of the 4th owner. NOTE: This name will be printed on the offer agreement. 

Format: Text
Character Limit: 50

NO 4th Owner’s Last Name Last name of the 4th owner. NOTE: This name will be printed on the offer agreement. 

Format: Text
Character Limit: 50

NO 5th Owner’s First Name First name of the 5th owner. NOTE: This name will be printed on the offer agreement. 

Format: Text
Character Limit: 50

NO 5th Owner’s Last Name Last name of the 5th owner. NOTE: This name will be printed on the offer agreement. 

Format: Text
Character Limit: 50

YES IF… the Type field is set to “Company” for that record. Company Name of the company, trust, church or bank. 

Format: Text
Character Limit: 100

 NO Email Email address of the owner. 

Format: Text
Character Limit: 40

 NO Phone Phone number of the owner. 

Format: Text
Character Limit: 40

 NO Phone 2 Secondary phone number of the owner. 

Format: Text
Character Limit: 40

 NO Fax Fax number of the owner. 

Format: Text
Character Limit: 40

 YES Address Street address of the owner. 

Format: Text
Character Limit: 50

 NO Address 2 Additional address information of the owner. 

Format: Text
Character Limit: 50

 YES City City of the owner 

Format: Text
Character Limit: 40

 YES State State of the owner. 

Format: Text
Character Limit: 40

 YES Zip Zip code of the owner. 

Format: Text
Character Limit: 40

 YES APN APN (Assessors Parcel Number) of the property. 

Format: Text
Character Limit: 40

 NO Property Address Property street address, or GPS Coordinate (00.000000, -000.000000) 

Format: Text
Character Limit: 250

 NO Property City Property city. 

Format: Text
Character Limit: 50

 YES Property County Property county. 

Format: Text
Character Limit: 40

 YES Property State Property State. 

Format: Text
Character Limit: 40

 NO Property Zip Property Zip code. Including this data in your import will allow you to comp your properties faster. 

Format: Zip code
Character Limit: 10

 NO Property Size The size of the property in acres

Format: Numeric
Character Limit: 53

 NO Zoning This is the property’s zoning classification. 

Format: Text
Character Limit: 40

 NO Short Legal Description Short legal description of the property. This is the summarized version of the property’s legal description. 

Format: Text
Character Limit: 65535

 NO Offer Amount The amount you would like to offer for the property. 

Format: Numeric
Character Limit: 53

 NO Option Amount The amount you would like to offer for the property on an option. 

Format: Numeric
Character Limit: 53

 NO Offer Accept By Format as “MM/DD/YYYY”
Character Limit: 10
 NO Option Accept By Format as “MM/DD/YYYY”
Character Limit: 10
 NO Offer Expires On (Close of Escrow) Format as “MM/DD/YYYY”
Character Limit: 10
 NO Option Expires On Format as “MM/DD/YYYY”
Character Limit: 10
 NO Market Value The market value or ARV (After Repair Value) of a property. 

Format: Numeric
Character Limit: 53

 NO Assessed Value The county’s assessed value for the property. 

Format: Numeric
Character Limit: 30

 NO Repair Estimate The estimated repair costs for the property. NOTE: This field is not used for land investing. 

Format: Numeric
Character Limit: 53

 NO Back Taxes The amount of back taxes owed on the property. 

Format: Numeric
Character Limit: 53

 NO Tags Separate each tag that you would like the property indexed with a pipe character like this: Tag 1|Tag 2|Tag 3 

Format: Text
Character Limit: 65535

Again, double check that your list contains these 11 required import fields…

Type
First Name
Last Name
Company
Address
City
State
Zip
APN
Property County
Property State

The 31 optional import fields are…

Owner’s First Name
Owner’s Last Name
2nd Owner’s First Name
2nd Owner’s Last Name
3rd Owner’s First Name
3rd Owner’s Last Name
4th Owner’s First Name
4th Owner’s Last Name
5th Owner’s First Name
5th Owner’s Last Name
Email
Phone
Phone 2
Fax
Address 2
Property Address
Property City
Property Zip
Property Size
Zoning
Short Legal Description
Offer Amount
Option Amount
Offer Accept By
Option Accept By
Offer Expires On (Close of Escrow)
Option Expires On
Market Value
Assessed Value
Repair Estimate
Back Taxes
Tags

NOTE: Your import file cannot include additional fields beyond these 11 required fields and 31 optional fields

STEP 2 – Upload Your File

Once you know that your list is formatted correctly, click on “Choose File” and then select the list of records that you would like to upload.

upload

Once the list has been uploaded, click on “House Deals” to see the contact records and to begin working with them.

NOTE: There is an import file size limit of 2.5 MB which is around 14,000 records. Remember you only want to import the number of records you plan to mail to at any given time. To split a larger list of records into smaller import files review this article

Troubleshooting Issues

On occasion, some of your contact records might be rejected because they aren’t formatted correctly. The system will import as many records as it can and then tell you what was wrong with the others.

Let’s see an example.

Let’s say that you try to upload this list (we have added the colors to make it easier to identify the errors:

list-errors

Some of these contacts records are fine and will be uploaded. But the ones with errors will not be accepted by the system. For example, look at the name of Column “E”. Instead of “Address”, the user has changed it to “ADDY”.

When the user tries to upload the list, this is the error message they will see:

error_with_column_name

So the user will correct the name of Column “E”, changing it to “Address”, and then try the import again. Once they do, the list will be accepted…almost. The user will now see a different error message:

after_fixing_the_column_name

The system has now accepted the list. 1 new contact record was uploaded, 6 records already in the system were not uploaded, and 4 contacts were rejected because they had issues. According to the error message:

  • Row 3 is missing a zip code
  • Row 4 has not identified the contact as “Individual” or “Company”
  • Row 6 is missing a first name
  • Row 11 is missing the APN

If you look back up at the screenshot of the list, you can see those empty fields.

Once the user corrects those errors, the corrected contacts will be uploaded into the system.

If you are still having problems uploading your list (for example if the first number of the zip code is a “0” or if your APN is being distorted):

  • Check out this article
  • Or click on the “Support” button in the upper right corner of the User Guide and get in contact with our Customer Service team…

support

Or even better, click the Help button from within your CRM and contact support that way…

support