How To Enter Neighbor Records Into The System And Generate Neighbor Letters

Generating Neighbor Letters out of Investment Dominator is a strategy to assist in selling properties you are currently marketing. To adequately support this activity, it is necessary to enter Neighbor records into the Investment Dominator for access.

There are currently 2 different methods to have Neighbor records entered into Investment Dominator and they are described as follows:

A) Entering Neighbor Records by way of the Add Contact function in the Marketing tab. Enter 1 Neighbor record at a time for a given property.

B) The importing of Neighbor Records for specific parcels after acquiring a list of names/addresses from county records or using an outside vendor.

A) Enter Neighbor Records by [Add Contact] function

Neighbor Records can be entered 1 record at a time for a given property using the Add Contact function. The following steps illustrate this process:

Step 1a) Under Marketing Tab > [Add Contact] function

Navigate to the ‘Marketing Tab> Add Contact function:

Step 2a) Enter Any Available Neighbor Information

On Add Contact screen enter any information acquired to generate Neighbor Record. Fields noted in RED, (not marked Optional) should be entered.

Note: If using County record information you may have a limited amount of information to enter for this neighbor, such as first/last name and mailing address.

1st Part Of Neighbor Record
2nd Part of Neighbor Record

Step 3a) Finish and Add Neighbor Record

Press the blue Finish Add Contact button to complete entry of Neighbor Record

B) Importing Neighbor Records for parcels after acquiring names/addresses from county records or use of an outside vendor

Neighbor records can be entered into the Investment Dominator, (in bulk) by use of the Import function. The following steps illustrate this process:

Note: A vendor such as ListSource can be employed to supply an entire list of Neighbors around a specific parcel for importing into Investment Dominator.

Step 1b) Under Marketing Tab > Import function

Navigate to the ‘Marketing Tab> Import function:

Step 2b) Prepare The Import List Based On Sample List Format

Prior to importing a list of Neighbor records, make sure your .CSV (Excel) file is saved on your computer based on the following attributes:

  • Each Neighbor record must have the Type=Neighbor
  • First Name, Last Name, Address, City, State, Zip Code, Interested In Property ID – A, (at minimum) fields must be entered based on SAMPLE-CONTACT-IMPORT-LIST.csv as shown
  • Excel file must be saved as .CSV (Comma Delimited) at an appropriate location on your computer

Note: Use the sample list to ensure your data list is formatted correctly.

Step 3b) Import Excel Neighbor Records File

Under Marketing Tab select Import function to import Neighbor Records Excel file into Investment Dominator.

Choose the .CSV Comma Delimited Excel file, (saved from Step 2b) using the Choose File function. The chosen file displays next to Choose File button.

Press the blue Upload List button to import the Neighbor Records into Investment Dominator.

C) Generating The Neighbors Letter Campaign

Navigate to the ‘Marketing> Campaigns‘ screen in the system, then under the ‘Marketing section click the .DOC or .PDF icons on the ‘Neighbor’s Letter (Land)‘ line for both the letters and envelopes.

If you would like to have a mailing house print the letters click on the green .CSV icon to the right of the row to generate the mailing list for the main house.

Buyers List> New Prospect: How To Process a New Prospect and Qualify Leads

When people view your property ads and contact you for more information about your property you’ll want to process the lead and set up the sale. To do this, click on the ‘Buyers List> New Prospect‘ option to bring up the New Prospect Wizard.

The wizard is designed to collect the name, phone, and email of the prospect as well as collect some crucial information that will help you close the sale and track your marketing results like:

  • What property they are interested in
  • Where they saw your ad (lead source tracking)
  • Why they liked the property
  • What they intend to use it for if they buy it
  • How much they can put down
  • How much they can afford per month

An important part of processing the lead is also following up with them, so the last part of this processing wizard allows you to set a follow-up appointment that is automatically saved under your Tasks and assigned to your user and attached to both this Buyer’s List record and the property the prospect is interested in.

The system also automatically emails a link to your complete property listing to the prospect after you hit the blue ‘Save‘ button to complete the call.

How to Export your Buyers List Records

The Investment Dominator software stores your data securely in the cloud, but we understand that some of our clients want to be able to personally back up their contact records from time to time.

The best way to do this is to use the built-in “Export” function to create a .csv file of your records.

Here’s how to do it.

After logging into your Investment Dominator app, click on the “Buyers List” tab and then click on the “Export” button.

The .csv file will automatically download, and you can open it using Microsoft Excel.

If this is an option that you would like to take advantage of, be sure make a note on your calendar to export the data regularly so the .csv file you have as a backup is as up to date as possible.

What Is The Purpose of The Marketing Contact List (A.K.A Buyer’s List)?

The ‘Marketing‘ section on the Investment Dominator is where we manage the disposition or marketing/sales side of the business.

Jack and Michelle Bosch talk about this in the Land Profit Generator training program in Session 16: Internet Marketing Basics.

Basically, the Buyers List a list of prospects that you grow, refine, and nurture over time. Since real estate is not an impulse buy, it normally takes a few touches before you sell a property to someone and the Buyers List helps you keep track of these people while they are in that decision-making period.

Here are some helpful articles that talk about the ‘Buyers List’ in more detail, but we also recommend that you watch the Land Profit Generator Module 16 to get the overall concept of this important list.

Marketing: How To Import Contacts Into Your Marketing List (A.K.A Buyers List)

To import and create prospects, neighbors, buyers or investor contacts in the system, and add them to your Marketing Contact List (also known as your Buyers List), follow these two simple steps… Continue reading “Marketing: How To Import Contacts Into Your Marketing List (A.K.A Buyers List)”

2017-06-28 Live Training Call

On this live training call, we discussed…

  • How to process offer requests properly
  • How to prevent or reduce duplicate records
  • How to look up a record by Contact ID (Letter Ref #)
  • How to collect information from the owner (what to ask)
  • How to identify the owners that request offers
  • Introduction to the Reports section
  • What happens if owners request an offer through your Buying site form

Continue reading “2017-06-28 Live Training Call”