Notes> Generate Documents

To generate documents for a Note first select one or more Note records from the records table under the ‘Notes‘ tab.

Then click the ‘Generate Documents‘ option:

Click on either the .doc icon or .pdf icons to generate and download the document.

NOTE: Before you generate documents make sure a buyer record is linked to the Note as well as a Property Record is attached.

Customize> Website Settings – Selling> Property Listing Elements

Your property listing pages on your ‘Selling Site‘ are made up of template elements:

If you would like to customize how your property listing page looks, arrange what content displays in what order, or add new content sections then keep reading…

How To Customize Your Property Listing Page With Custom HTML Listing Elements

1) Navigate to ‘Customize> Website Settings – Selling> Property Listing Elements‘:

2) Click on the ‘Create New Listing Element‘ button:

3) Either use the HTML Editor to create your custom property listing element or click the ‘Edit Source‘ option to add source code to the block. For example, you could add YouTube embed code or PayPal button code under the ‘Edit Source‘ area.

NOTE: You can use merge fields to dynamically call in data or built-in elements from the system.

4) Once you have given your new listing element a name and have added your content click the blue ‘Create‘ button to create the element:

5) You can use the ‘Move Up‘ or ‘Move Down‘ options to set the position of your new listing element:

6) Reload one of your property listings on your ‘Selling Site‘ to view the updates to your listing:

NOTE: Custom elements will display on all your public property listings.

Recommended Ring Central Setup

We recommend (Ring Central) as our preferred phone system for the Land Profit Generator method.

The reasons we recommend them as a resource include:

  • They offer a full-featured virtual phone system (virtual PBX) that can be easily self-managed (doesn’t require expensive phone techs to configure) at a fraction of the cost of a traditional company phone system.

    NOTE: For a complete list of features and up-to-date pricing information please refer to:
  • They are a virtual system that is hosted in the cloud so you don’t need to install any software on a server that you need to manage or maintain.
  • They provide you with full-featured Desktop and Mobile Applications that allow you to easily make and receive calls from your company phone lines and much more. To download their Desktop or Mobile Apps visit:

Recommended Setup:

We have two recommended setups:

  • A two-line setup
    This will cost you less money per month and is only recommended if the same person/team in your company that takes the offer request calls is also the same person/team that handles offer questions/ negotiations.
  • A three-line setup
    If you have a call center like answering your offer request line and a separate person/team that answers questions about offers you have made, or is in charge of handling offer negotiations then you want to use this three-line setup to ensure you have a separate extra line for your offer negotiation person/team and you significantly reduce the chance that the seller will call your call center to negotiate an offer.

    NOTE: With Ring Central you can upgrade/downgrade as needed so you can start with two lines then increase to three in the future as your company grows.

The Two-Line Setup

Here’s how it works:

Here’s how you set this up:

In this setup you have two lines, one for your buying (acquisition) side of your business, and one for your selling (disposition) side of your business. At a minimum you want to keep these lines separate because there is a major difference between people that sell land to you and people that buy land from you and you don’t want to cross those two distinctly different markets together.

When someone calls your Buying Line they will hear a custom ‘Auto Receptionist’ message prompting them to either select 1 if they received a letter from you and are interested in selling their property, and #2 if they want to speak to someone regarding an offer you already sent them. This is set up under ‘Phone System> Auto Receptionist> IVR Menus> New IVR Menu

NOTE: The downside of using the two-line setup is it relies on the caller listening to the message and selecting the correct option. Whereas the three-line setup is a simpler process for the caller and eliminates most scenarios

Where To Save The Two Numbers In The Investment Dominator?

Save your Buying Line under both:

  • Customize> Company Information> Company Phone
    Here you are going to put the notation (Option 1) after the number.
  • Customize> Company Information> Offer Phone
    Here you are going to put the notation (Option 2) after the number.

Save Your Selling Line under:

  • Customize> Company Information> Selling Site Phone

The Three-Line Setup

Here’s how it works:

Here’s how you set this up:

Register two additional users with phone numbers (so that your account has a total of three lines).

How to add a User with a line:

Navigate to ‘Users> Add User‘:

Select the ‘Domestic‘ option then click ‘Next‘:

Click on the tab called ‘Add Users without Devices‘.

Then select ‘Yes‘ under the ‘With Numbers‘ field.

Select a local number from the options then click the ‘Add’ button.

Click the ‘Unassigned Extensions‘ option from the left sidebar, then click new extension line to configure it:

Fill out the form to set up the new user/line.

How To Route/ Forward Your RingCentral Lines

Under the User’s ‘Call Handling & Forwarding‘ settings you can set the forward number that will either go to your call center as in the case of line 1, the desktop app of the person that is going to handle your offer negotiation for line 2, as well as the person/team taking your sales calls for line 3.

Create an Unconditional Forward Custom Rule When Forwarding To Pat Live

The type of phone number that Pat Live assigns to you requires an extra step when configuring it as a forward. You must in addition to the regular ‘Call Handling & Forwarding’ options mentioned above create what’s called an Unconditional Forwarding Custom Rule. Below are the steps to set that up:

Click the ‘Custom Rules‘ tab.

Name the rule “Forward To Pat Live”.

Select all the numbers you would like to forward to Pat Live by clicking the Check Box options to the left of the number.

Click ‘Done‘.

Select the ‘Unconditional Forwarding‘ option to the left of the screen:

Enter in the Pat Live forward line under the ‘Forward Calls‘ input.

Click the blue ‘Save‘ button.

Test Your Changes

You will want to call each of your phone numbers after you configure them to test and ensure they are routed to the proper end points.

NOTE: Ring Central is a 3rd party company so they can change their pricing, features, interface at any time and we do not have control over that. This article should merely serve as a reference to help you get set up the way we have structured our business.

Payment Calculator>Loans: Terminology and Definitions


  • Type: You can either choose to calculate a loan with an amortization schedule or a lease-purchase sale which is similar to a rent to own type of sale.
  • Enter In Sale Price: This is the agreed sales price for the property, or in other words, what you are selling the property for.
  • Enter Down Payment: This is the down payment that the buyer puts down at the start of the loan… this amount reduces dollar for dollar the amount financed before the loan is amortized.
  • Enter Annual Property Tax (If applicable): When you owner finance a property, you always want to pay the taxes on behalf of the buyer, therefore the annual property taxes are included in the calculation to determine the monthly payment amounts as well as the four-month tax reserve due at closing.
  • Enter HOA/POA (If applicable): If the property has HOA (Home Owners Association) or POA (Property Owners Association) dues, then you want to enter in the annual amount due. Just like the property taxes, you will want to pay any HOA or POA dues on behalf of the buyer and that is factored into the monthly payment amount.
  • Enter Doc Fee (optional): A doc fee is like an administrative fee to conduct the transaction. You can think of it like the fee you would pay a title company to transact a cash sale. It is paid to you at closing but not applied to the loan balance. It is industry standard to charge $500 for this fee.
  • Enter Interest Rate (optional): The interest rate is used to calculate the interest portion of the payment and it is amortized over the term of the loan. If you are not going to charge an interest rate you can enter in 0 to calculate the loan as a 0% interest loan. Since banks do not typically lend on land the interest rate on land does not follow the rates on houses. It is quite typical to charge a 12.9% rate on land even if financing on houses is at 3%.
  • Enter Monthly Loan Service Fee (optional): The serving fee is an administrative fee for serving the loan. It is factor into the monthly payment however it is an amount in addition to the amounts applied to principal, interest, and impound. Think of this as compensation for the administration effort required from you to manage the loan. It is industry standard to charge $18 to $20 for this fee.
  • Enter Term (optional): This is the number of months the loan is amortized over, or in other words, this is how many months it will take for them to pay off the loan assuming they pay the minimum amount due each month. If you leave this field blank the system will determine the loan term for you. Or you can enter in your own term and the calculator will adjust accordingly. Keep in mind the lower the term the higher the payment will be and the faster the buyer will be paying off the loan.

Loan Summary

  • Sales Price: This is the agreed sales price for the property, in other words, what you are selling the property for.
  • Down Payment: This is the amount that the buyer puts down at the start of the loan which reduces dollar for dollar the amount financed before the loan is amortized.
  • Doc Fee: This is the administrative fee to conduct the transaction. You can think of it like the fee you would pay a title company to transact a cash sale. It is paid to you at closing but not applied to the loan balance.
  • 4 Month Reserve: This is the annual property taxes plus any HOA/ POA annual dues summed up and divided into a monthly impound amount, multiplied by four. The reason we charge this at closing is to accelerate the amounts in the reserve/impound account that are set aside to pay the annual property taxes and HOA/POA dues on the buyer’s behalf in case these amounts fluctuate over the loan term or they are due before the account is fully funding by the monthly inbound amounts. Or in other words, we are over funding the impound reserve account to prevent funding issues that may or may not occur in the future. Any amounts paid into the reserve impound account in excess should be returned to the buyer once the loan has been satisfied and title transferred to the buyer.
  • Total Due Today: This is the total amount the buyer will need to pay at closing in order to purchase the property with the financing.
  • Amount Financed: This is the amount the buyer is financing with you over the term of the loan.
  • Interest Rate: This is the interest rate is used to calculate the interest portion of the payment and it is amortized over the term of the loan.
  • Monthly Payment: This is the base monthly payment which includes the principal and interest portion of the payment.
  • Monthly Impound Amount: This is the annual property taxes and any HOA/POA annual dues split up by month. These funds are set aside to pay the property taxes and any HOA/POA annual dues each year on behalf of the buyer.
  • Loan Term: This is the number of months the loan amortized over. In other words, the number of months it will take the buyer to pay off the loan assuming they only pay the minimum amount due each month on time.
  • Monthly Loan Service Fee: This is an administrative fee for serving the loan.
  • Total Monthly Payment: This is the minimum amount the buyer will need to pay you each month. This amount includes the principal, interest payment, monthly impound amount and loan serving fee that is due each month.
  • Pay Day: This is the day of the month that the payments are due. Typically this is set to 1 which is the 1st day of the month
  • Per Diem: This is the amount owed on a per day basis this is used if someone asks for their payoff amount but they can’t pay for a few days, in that case you would give them their Payoff amount and Per Diem amount and let them know to tack on the Per Diem amount for each day beyond today to the Payoff amount so that they send in the correct amount.
  • Bring Current Amount: This is the amount that the person owes at any given moment it includes any outstanding payments as well as any outstanding fees.

Using ASCII Symbols In Ad Titles As Pattern Interrupts

When people scroll through ads on sites like Craigslist that have popular text list views you’ll want to make sure your listing stands out. One way to do this is to use ASCII or HTML Symbols in your titles to catch the eye of visitors as they scan through the list of titles.

Below is a complete list of HTML codes you can use in your titles to display a special character in your title:

































































































































































Notes: How To Attach A Property To A Note

There are two ways you can attach a property, or properties to a seller financing Note:

  1. If you create the Note from the ‘Land>Options>Payment Calculator> Create New Loan‘ or ‘Land>Options>Payment Calculator> Create New Lease Purchase‘ then the system will attach the property record that you were on when you opened the Payment Calculator to the New Note record.
  2. If you create the Note from the ‘Notes> New Note‘ screen, then under the ‘Property Information‘ section you will need to manually select the property or properties that you want to attach to the Note.

NOTE: In order to attach a property record to a Note record the Land Record must be in the ‘Complete/ Ready To Sell‘, or ‘SOLD‘ Status.

NOTE: Multiple properties can be attached to a single Note record.

The Status of a Note and How To Update It

The Status of a Note is important because it is what controls the overall state of the Note is as well as properly indexes your records for accurate reporting.

Here is a brief explanation of the built-in Note Statuses and what they mean:

  • Preview: Initially when you create a new Note record from the Payment Calculator the default status of the Note is set to ‘Preview‘ which is a way for you to review and refine the settings of the Note before you actually go live.
  • Open: To active a Note you need to change the status to ‘Open‘.
  • Delinquent: When a Note becomes delinquent the Status changes to ‘Delinquent‘ and then back to ‘Open‘ once the Buyer gets caught back up.
  • Pre-Foreclosure: When you are in the process of taking the property back due to non-payment you can manually move a Note into the ‘Pre-Foreclosure‘ Status.
  • Complete: When a Note term has completed the status of the Note can be updated to the ‘Complete‘ status.
  • Canceled: If someone cancels a Note prior to the term ending, you can update the Status to ‘Canceled‘ which saves the record and payment history of the Note but deactivates in the system.

How To Change The Status of A Note

In order to change the Status of a Note you must first click on the ‘Edit‘ link to the right of the Note record in the Notes overview table that you want to update.

Next, click the ‘Edit Record‘ button located to the top right of the record to open edit mode.

Under the ‘Status‘ field select the status that you would like to move the record into.

NOTE: Selecting the ‘Open‘ status will trigger the system to generate any payments due between the current date and the Note’s origination date so you’ll want to confirm what you have entered under the ‘Origination Date‘ field prior to saving this change.

Click the ‘Save Changes‘ button to save your updates.

How To Delete A Note (Loan/ Lease Purchase)

IMPORTANT: Before you delete a Note we highly recommend that you export both the Note and the payment data to your local machine as deleting the Note will also delete the attached payment history for that Note.

To Delete A Note:

  1. Click on the ‘Notes‘ Tab.
  2. Click the ‘Edit‘ link next to the Note that you would like to delete.
  3. Click the ‘Edit Record‘ button located at the top right of the record.
  4. Under the ‘Loan Information‘ or ‘Lease Purchase Information‘ section click the ‘Delete Note‘ button.
  5. A warning message will appear asking you if you want to delete the Note and the attached payment history.
  6. Click ‘Yes – Delete‘ to continue.
  7. You will see a confirmation message once the Note has been successfully removed.

Notes: How To Link Buyers To a Loan or Lease Purchase Record

To link buyer(s) to a Loan or Lease Purchase Note first click the ‘Edit‘ link to the right of the Note record that you want to update:

Click the ‘Edit Record‘ option to the top right of the screen:

Navigate to the ‘Buyer Information‘ section and under the ‘Primary Buyer‘ field select a Buyer Contact that you want to attach to the loan.

NOTE: The contact must be entered under the ‘Marketing‘ tab as a ‘Buyer’ record in order to be attached to a Note.

NOTE: You can also attach additional Buyers to the Note under the ‘Secondary Buyer(s)‘ field.

All the buyers that are referenced under the ‘Buyer Information‘ area will be referenced in Note Documents that you generate from the system regarding the Note.

Click the ‘Save Changes‘ at the top right of the record to apply the changes.

Notes: How To Log A Received Loan Payment

When your Buyer sends you a loan payment each month you’ll need to manually log that payment into the system so that the system can properly calculate the remaining balance of the loan as well as your property tax and HOA/POA escrow account.

  1. To log a loan payment first click on the ‘Edit‘ link next to the loan Note you would like to apply the payment to.
  2. Under the ‘New Payment‘ section fill out the form and click the blue ‘Log Payment‘ button to record the payment. The form contains the following elements and below is a brief description of each means and how the system uses the information entered under these sections:
    • Type: This is where you can select how the payment should be applied.
      • Loan Payment: This is a regular monthly payment that includes an interest payment, a principal payment, a tax and HOA/POA impound amount, and your loan servicing charge.
      • Principal Only Payment: This is a payment applied directly to the principal of the loan only.
      • Fee Payment: This is applied to a pending Late or Returned Check Fee payment.
    • Method: Select the payment method that the Buyer sent the funds to you with. Additional Payment Methods can be added to the system under ‘Customize> Notes Settings> Accepted Payment Method‘.

      IMPORTANT NOTE: The “Adjustment” ‘Payment Method‘ allows you to essentially write-off a Payment and mark it as paid without actually collecting the funds.
    • Notes: This is where you can add notes about the payment, or transaction for you to reference in the future.
    • Amount Due: This will show the amount due along with the payment or fee reference number associated with that amount that is due.
      NOTE: The system will by default apply the payment or fee to the first pending payment that has been assessed to the Note. So if there are multiple pending payments the system will apply money received in the order the payments were originally assessed to the account.
    • Amount Received: This is the amount that you have received and that you want to apply to that payment specifically referenced.
    • Apply Entire Amount To Principal: Selecting ‘No‘ will apply a predefined portion of your payment to interest and to your property tax and HOA/POA escrow log. Selecting ‘Yes‘ will apply the entire amount received to the Principal.
    • Ref #: This can be a bank, payment transaction number, or a check number associated with the funds you received from your Buyer.
    • Received On: This is the date the payment was received. NOTE: This date affects whether or not a late charge is assessed to the loan.