Notes: How To Attach A Property To A Note

There are two ways you can attach a property, or properties to a seller financing Note:

  1. If you create the Note from the ‘Land>Options>Payment Calculator> Create New Loan‘ or ‘Land>Options>Payment Calculator> Create New Lease Purchase‘ then the system will attach the property record that you were on when you opened the Payment Calculator to the New Note record.
  2. If you create the Note from the ‘Notes> New Note‘ screen, then under the ‘Property Information‘ section you will need to manually select the property or properties that you want to attach to the Note.

NOTE: In order to attach a property record to a Note record the Land Record must be in the ‘Complete/ Ready To Sell‘, or ‘SOLD‘ Status.

NOTE: Multiple properties can be attached to a single Note record.

Share this article:

The Status of a Note and How To Update It

The Status of a Note is important because it is what controls the overall state of the Note is as well as properly indexes your records for accurate reporting.

Here is a brief explanation of the built-in Note Statuses and what they mean:

  • Preview: Initially when you create a new Note record from the Payment Calculator the default status of the Note is set to ‘Preview‘ which is a way for you to review and refine the settings of the Note before you actually go live.
  • Open: To active a Note you need to change the status to ‘Open‘.
  • Delinquent: When a Note becomes delinquent the Status changes to ‘Delinquent‘ and then back to ‘Open‘ once the Buyer gets caught back up.
  • Pre-Foreclosure: When you are in the process of taking the property back due to non-payment you can manually move a Note into the ‘Pre-Foreclosure‘ Status.
  • Complete: When a Note term has completed the status of the Note can be updated to the ‘Complete‘ status.
  • Canceled: If someone cancels a Note prior to the term ending, you can update the Status to ‘Canceled‘ which saves the record and payment history of the Note but deactivates in the system.

How To Change The Status of A Note

In order to change the Status of a Note you must first click on the ‘Edit‘ link to the right of the Note record in the Notes overview table that you want to update.

Next, click the ‘Edit Record‘ button located to the top right of the record to open edit mode.

Under the ‘Status‘ field select the status that you would like to move the record into.

NOTE: Selecting the ‘Open‘ status will trigger the system to generate any payments due between the current date and the Note’s origination date so you’ll want to confirm what you have entered under the ‘Origination Date‘ field prior to saving this change.

Click the ‘Save Changes‘ button to save your updates.

Share this article:

How To Delete A Note (Loan/ Lease Purchase)

IMPORTANT: Before you delete a Note we highly recommend that you export both the Note and the payment data to your local machine as deleting the Note will also delete the attached payment history for that Note.

To Delete A Note:

  1. Click on the ‘Notes‘ Tab.
  2. Click the ‘Edit‘ link next to the Note that you would like to delete.
  3. Click the ‘Edit Record‘ button located at the top right of the record.
  4. Under the ‘Loan Information‘ or ‘Lease Purchase Information‘ section click the ‘Delete Note‘ button.
  5. A warning message will appear asking you if you want to delete the Note and the attached payment history.
  6. Click ‘Yes – Delete‘ to continue.
  7. You will see a confirmation message once the Note has been successfully removed.
Share this article:

Notes: How To Link Buyers To a Loan or Lease Purchase Record

To link buyer(s) to a Loan or Lease Purchase Note first click the ‘Edit‘ link to the right of the Note record that you want to update:

Click the ‘Edit Record‘ option to the top right of the screen:

Navigate to the ‘Buyer Information‘ section and under the ‘Primary Buyer‘ field select a Buyer Contact that you want to attach to the loan.

NOTE: The contact must be entered under the ‘Marketing‘ tab as a ‘Buyer’ record in order to be attached to a Note.

NOTE: You can also attach additional Buyers to the Note under the ‘Secondary Buyer(s)‘ field.

All the buyers that are referenced under the ‘Buyer Information‘ area will be referenced in Note Documents that you generate from the system regarding the Note.

Click the ‘Save Changes‘ at the top right of the record to apply the changes.

Share this article:

Notes: How To Log A Received Loan Payment

When your Buyer sends you a loan payment each month you’ll need to manually log that payment into the system so that the system can properly calculate the remaining balance of the loan as well as your property tax and HOA/POA escrow account.

  1. To log a loan payment first click on the ‘Edit‘ link next to the loan Note you would like to apply the payment to.
  2. Under the ‘New Payment‘ section fill out the form and click the blue ‘Log Payment‘ button to record the payment. The form contains the following elements and below is a brief description of each means and how the system uses the information entered under these sections:
    • Type: This is where you can select how the payment should be applied.
      • Loan Payment: This is a regular monthly payment that includes an interest payment, a principal payment, a tax and HOA/POA impound amount, and your loan servicing charge.
      • Principal Only Payment: This is a payment applied directly to the principal of the loan only.
      • Fee Payment: This is applied to a pending Late or Returned Check Fee payment.
    • Method: Select the payment method that the Buyer sent the funds to you with. Additional Payment Methods can be added to the system under ‘Customize> Notes Settings> Accepted Payment Method‘.

      IMPORTANT NOTE: The “Adjustment” ‘Payment Method‘ allows you to essentially write-off a Payment and mark it as paid without actually collecting the funds.
    • Notes: This is where you can add notes about the payment, or transaction for you to reference in the future.
    • Amount Due: This will show the amount due along with the payment or fee reference number associated with that amount that is due.
      NOTE: The system will by default apply the payment or fee to the first pending payment that has been assessed to the Note. So if there are multiple pending payments the system will apply money received in the order the payments were originally assessed to the account.
    • Amount Received: This is the amount that you have received and that you want to apply to that payment specifically referenced.
    • Apply Entire Amount To Principal: Selecting ‘No‘ will apply a predefined portion of your payment to interest and to your property tax and HOA/POA escrow log. Selecting ‘Yes‘ will apply the entire amount received to the Principal.
    • Ref #: This can be a bank, payment transaction number, or a check number associated with the funds you received from your Buyer.
    • Received On: This is the date the payment was received. NOTE: This date affects whether or not a late charge is assessed to the loan.

Share this article:

How To Generate A Payoff Amount

If your Buyer wants to pay off their Loan Note early, or Buy a Lease Purchased property prior to the completion of their lease term, then you can generate a payoff amount for them easily in the system.

To access a Note’s ‘Payoff Amount‘ first click the ‘Edit‘ link to the right of the Note record:

Under the ‘Loan Information‘ section scroll down to the ‘Payoff Amount‘ field and reference the amount that the system calculates:

NOTE: The ‘Payoff Amount‘ plus the ‘Principal Paid To Date‘ should equal the ‘Original Loan Amount‘.

Share this article:

Create Your Own Custom Optin Page/ Selling Site Theme

In addition to the two built-in Selling Site themes that come with the Investment Dominator system, you can design and develop your own custom themes and even share those themes with other users.

To create a custom theme you need to know a little about HTML and CSS. If you are not familiar with what that is, you can easily hire HTML and CSS developers on sites like Fiverr.com or Upwork.com that can take a visual design that you have end code it using those web languages.

Ok, Let’s Get Started

  1. Download this Sample Selling Site Theme template which contains all of the built-in merge fields to call in things like the Optin Form that we use in our default themes.

    You can use these merge fields to pull in information or functions used in the Investment Dominator.

  2. Use basic HTML and CSS to design your layout, then reference the merge fields as needed within your page structure.

  3. Compress your theme files into a .zip folder then upload that folder under ‘Customize> Website Settings – Selling> Optin Page‘ and click the ‘UPLOAD CUSTOM THEME‘ option.

NOTE: The filename of the .zip file you upload will be the name of the theme when it is uploaded and a screenshot of theme is automatically generated based on your index.html file.

Here is a list of merge fields you can reference in your custom theme files.

[selling-site-menu]

[selling-title]

[selling-logo]

[selling-description]

[selling-banner-text]

[selling-banner-image]

[selling-banner]

[optin-form button_text=’CUSTOM BUTTON TEXT’ confirmation_url=’/thank-you.html’ input_fields=’c_fname, c_lname, c_email, c_phone, c_zip’]

[optin-page-text]

[current-date]

[popup]PUT YOUR POPUP CONTENT HERE – (DO NOT USE MERGE POST DATA)[/popup]

[popup-link]POPUP LINK[/popup-link]

[my-company-agent-firstname]

[my-company-agent-lastname]

[my-company-agent-phone]

[my-company-name]

[my-company-phone]

[my-company-email]

[my-company-address]

[my-company-city]

[my-company-state]

[my-company-zip]

[my-company-site]

[my-letter-ps-line]

[my-firstname]

[my-lastname]

[my-email]

[my-signature]

[my-agency-disclosure]

[offer-phone]

[offer-email]

[company-fax]

[selling-site-footer]

Share this article:

How To Mark A Listing As “PENDING” or “SOLD” On The Selling Site?

After you find a buyer for your property or sell your property you may still want to keep the property listing up on your Selling Site to serve as social proof.

There are two settings you need to have for the listing to display on your site as Pending or Sold.

  • The ‘Status‘ of the record must be in the ‘Found Buyer – Open Escrow‘ status.
  • The ‘Listing Status‘ option must be set to ‘Public‘.

This will display the “PENDING” text over the thumbnail of the listing.

If you then change the ‘Status‘ to ‘SOLD‘ then the text “SOLD” will appear over the listing thumbnail.

Share this article:

Buyers List> New Prospect: How To Process a New Prospect and Qualify Leads

When people view your property ads and contact you for more information about your property you’ll want to process the lead and set up the sale. To do this, click on the ‘Buyers List> New Prospect‘ option to bring up the New Prospect Wizard.

The wizard is designed to collect the name, phone, and email of the prospect as well as collect some crucial information that will help you close the sale and track your marketing results like:

  • What property they are interested in
  • Where they saw your ad (lead source tracking)
  • Why they liked the property
  • What they intend to use it for if they buy it
  • How much they can put down
  • How much they can afford per month

An important part of processing the lead is also following up with them, so the last part of this processing wizard allows you to set a follow-up appointment that is automatically saved under your Tasks and assigned to your user and attached to both this Buyer’s List record and the property the prospect is interested in.

The system also automatically emails a link to your complete property listing to the prospect after you hit the blue ‘Save‘ button to complete the call.

Share this article:

Advanced Search and Saved Searches

With our ‘Advanced Search‘ option, you can easily and quickly identify records under the ‘Land Deals‘, ‘House Deals‘, and ‘Buyers List‘ section based on multiple AND/OR search criteria.

Using this feature you can identify records based on almost any record field in the system and by adding a combination of custom record filter rules such as Equal To, Not Equal To, In, Not In, Less Than, Greater Than, Between, Is Empty, Is Not Empty, etc. to the search.

Advanced Searches can also be saved and accessed under the ‘Reports> Saved Searches‘ area.

Below are some examples of advanced searches that you could run…

Example 1: By Status and By Date Created

Let’s say you want to identify all the records under your Land Deals section where the Status is set to ‘Prospect‘ and where you created the records on a particular date (through import or manually one-by-one). All you need to do is go to ‘Land Deals> Advanced Search‘ and then create a search with the following criteria:

Example 2: By Type and By Phone

Let’s say you want to identify a list of contacts in your Buyers List that have phone numbers but have not purchased a property from you yet. All you need to do is go to ‘Buyers List> Advanced Search‘ and then create a search with the following criteria:

Example 3: By City, Status, and Note

Let’s say you want to identify all the house deals you are currently researching in the Houston area, where you also mentioned “roofing issues” in a note. All you need to do is go to ‘House Deals> Advanced Search‘ and then create a search with the following criteria:

Example 4: By Status and Tag

Let’s say you want to identify all the land deals that you have successfully sold to this point and that was also tagged with a custom tracking tag that you created. All you need to do is go to ‘Land Deals> Advanced Search‘ and then create a search with the following criteria:

You can even search records that have multiple tags by clicking the options ‘Add Rule‘, ‘AND‘, ‘Tag‘, ‘contains‘ then select the other tag to search by:

Share this article: